How many emails do you receive and send in a day? Now, imagine over a course of a year, or three years, or even five years the number of emails one person in your organization produces or receives.
According to the Federal Rules of Civil Procedure and state rules, parties are required to produce their electronically stored information during litigation. To avoid the outlandish costs and burden of producing the enormous amounts of electronically stored information companies should take a pre emptive approach to reducing the cost of eDiscovery.
The first step is to reduce the amount of records and emails you have stored. The best way is to develop and implement document retention policies including an email retention policy. With Jordan Lawrence’s Information Governance you can assess your records and information management in 30 days and develop actionable retention schedules using our best practice standards.
Every week there is a news story about a data breach. This week is no different for 9,500 patients enrolled in New Mexico’s Medicaid program. The breach occurred when a third party vendor’s car was stolen that contained a laptop with their personal information.
Most data breaches occur not due to malicious hackers but from the” people breakdowns” and bad business processes. Knowing where your sensitive information resides on and off your network and the processes for managing that information within your organization and your third party vendors is crucial in preventing potentially costly and devastating data breaches.
Jordan Lawrence’s Privacy Management Services identifies where the “people breakdowns” are, where processes fail and what causes failure.
Remaining compliant with privacy laws and regulations begins with knowing what records contain personally identifiable information and where to find those records across the organization. And hopefully it is not in a dumpster behind your company’s building as is the case this week in Tampa, FL.
When dealing with any personal and confidential information, companies must have proper processes and policies in place to protect that data from ending up somewhere it should not be. With Jordan Lawrence’s Privacy Management Services you can identify those processes, use best practices to develop policies that govern private data and communicate privacy policies and directives straight to employees’ desktops using our secure and compliance-verified tool.
A flash drive containing personal information on 24,600 patients is missing from a Louisville, Kentucky hospital. This unfortunate event illustrates three realities of data privacy:
- The majority of data breaches are caused due to process issues and not by unauthorized access to networks.
- Investing in proactive steps to prevent a breach is a lot cheaper than paying for a breach.
- The greatest security threats are seldom where you expect to find them.
With data breach costs averaging close to $300 per individual affected, this flash drive could cost the hospital millions. Hospital officials are not talking about why this information was on a flash drive, but we know from experience that personally identifiable data can always be found throughout departments and in processes that you would not suspect.
GRIPTM Privacy Management enables companies to create and maintain incredibly discrete personal data inventories and to conduct regular threat assessments that uncover the elusive business processes that are the source of most breaches. GRIPTM Privacy Management is fast, cost effective and works for any company. To learn more contact Kathie Dingley at 636-821-2232.
Last week, Jordan Lawrence attended the annual IAPP (International Association of Privacy Professionals) Global Privacy Summit, where their introduction of GRIP™ Privacy Management was met with an overwhelming response. The days of manually creating personal data inventories using error- prone and cumbersome spreadsheets are a thing of the past thanks to GRIP™ Privacy Management.
Utilizing GRIP™ Privacy Management, any company of any size can quickly and effectively create a personal data inventory in 30 days. In addition, GRIP™ Privacy Management gives companies the tools needed to conduct regular threat assessments and to manage privacy and security policies.
To learn more about GRIP™ Privacy Management and how your company can benefit, contact Kathie Dingley.
