Disruptive Knowledge | Jordan Lawrence » E-discovery

Are You Identifying All The Players In Your Litigation Hold Notices?

Jordan Lawrence — Tue, 15 Jun 2010 13:47:34 +0000

Judge Shira Scheindlin has entered an order amending her recent opinion in Pension Comm. Univ. of Montreal Pension Plan v. Bank of Am. Secs., LLC. The amended opinion cites negligence for failure to “obtain records from all those employees who had any involvement with the issues raised in the litigations or anticipated litigation, as opposed to just the key players.”

When litigation arises, it is critical for an organization to implement and enforce a hold order notice quickly and accurately to avoid sanctions. Hold Management Services allows you to filter and search notice recipients by typical attributes like job classification or business area so you can identify all employees who had any involvement. And you can deliver those hold notices through a secure, closed communication channel for compliance verification every time.

The First Step in Reducing the Cost of eDiscovery

Jordan Lawrence — Thu, 27 May 2010 12:19:42 +0000

How many emails do you receive and send in a day? Now, imagine over a course of a year, or three years, or even five years the number of emails one person in your organization produces or receives.

According to the Federal Rules of Civil Procedure and state rules, parties are required to produce their electronically stored information during litigation. To avoid the outlandish costs and burden of producing the enormous amounts of electronically stored information companies should take a pre emptive approach to reducing the cost of eDiscovery.

The first step is to reduce the amount of records and emails you have stored. The best way is to develop and implement document retention policies including an email retention policy. With Jordan Lawrence’s Information Governance you can assess your records and information management in 30 days and develop actionable retention schedules using our best practice standards.

Proactive Steps Can Save Millions In Discovery and Review

Jordan Lawrence — Wed, 17 Feb 2010 17:46:39 +0000

Being proactive about data retention and destruction is essential to cutting costly discovery expenditures, and can save companies millions. Without a firm handle on what and where information is stored, a consistently enforced records policy, and the routine and proper disposal of obsolete data, companies could potentially spend up to 9% of their annual revenue on one discovery.

To keep discovery and other data related costs under control, companies should start with developing a data map that provides a comprehensive view of all records and information, the associated media and applications, and where that information is located. Data maps continue to evolve over time with the company, and these maps are invaluable in locating information during discovery. Data mapping also offers valuable insight when making critical decisions about storage and destruction policies.

Controlling the amount of data your company retains is also a key component in controlling discovery expenditures, as document over retention accounts for a significant and unnecessary part of discovery and review costs. These costs can be easily contained with a proactive document location and volume reduction strategy, literally saving your company millions.

The Trouble with Enterprise Search

Jordan Lawrence — Mon, 24 Aug 2009 18:59:47 +0000

The significant cost and disruption associated with e-discovery has led many companies to look for a “better way”. Often the solution seems to be in software that crawl corporate networks looking for responsive documents. It’s often called “enterprise search” and, with it, document collections are performed faster, with less disruption and therefore the costs plummet. Sounds perfect, so what’s the problem?

For starters, most companies already suffer from “over-collection” in discovery. They don’t find too few documents. They find too many.

Over-collection drives up review costs, which ultimately accounts for the majority of the cost of e-discovery. With its inherent limited filtering capabilities, the reach and speed of enterprise search software dramatically identifies more documents for review than needed and dramatically drives up costs and legal risks.

There’s another issue. You can’t really search the “enterprise” with software because the enterprise is made up of people who tend to save records in all sorts of places that enterprise search software can’t reach. Places like thumb drives, home computers, unauthorized email accounts and even on paper.

Slashing the costs and risks of e-discovery doesn’t start with software. We can show you ways that work. In 60 days or less. Contact us to learn more.